--- title: "Digital HR & Payroll Services for Sdn Bhd in Malaysia - Foundingbird Malaysia" description: "Growing your company and need to start hiring? We got you covered with all the regulatory compliance for HR and payroll in Malaysia." dateModified: 2024-12-15 market: my canonical: https://foundingbird.com/my/hr-payroll-services/ source: https://foundingbird.com/my/hr-payroll-services/ --- Starting from RM200/month # HR & payroll managed, so payroll runs smoothly from day one. Growing your company and need to start hiring? We got you covered with all the regulatory compliance. From statutory registration to complete payroll outsourcing, we handle everything so you can focus on your business. [Talk to our team →](https://wa.me/601154155962) [Contact Us](/my/contact/) ![Customer founders](/assets/images/founders.png) Trusted by more than 1600 founders like you 5 stars on [TrustIndex](https://www.trustindex.io/reviews/www.foundingbird.com) out of 23 reviews Licensed Secretary ![SSM Registered](/assets/images/logos/ssm.png) ![mida](/assets/images/logos/mida.svg) ![SPENMO](/assets/images/logos/spenmo.webp) ![Chip](/assets/images/logos/chip.svg) ## Complete HR & Payroll Solutions Whether you're just starting to hire or managing a growing team, we provide comprehensive HR and payroll services to keep you compliant and organized. 📋 ### Initial Statutory Registration \* Required for new companies Get your company registered with KWSP, Perkeso & LHDN and set-up your EPF, SOCSO, EIS and PCB files. This one-time service ensures you're properly registered with all statutory bodies from day one. RM600 + disbursements One-time fee - EPF (KWSP) account registration - SOCSO (Perkeso) account registration - EIS (Employment Insurance Scheme) registration - PCB/MTD (Monthly Tax Deduction) account setup - LHDN (Inland Revenue Board) registration - Complete documentation and filing 💰 ### Employee Payroll Outsource Outsource your entire payroll process to us. We handle monthly payroll processing, statutory submissions, and provide access to comprehensive HR management tools through Talenox. Perfect for companies that want to focus on growth while we handle compliance. Min. monthly fee of RM200 Plus per-employee charges (see pricing below) - Full Talenox subscription for every employee - Monthly preparation of Payroll report, bank file and statutory reports - Submission of reports to statutory boards (KWSP, PERKESO & LHDN) - Submission of payroll GIRO file into bank account - Leave management module - Claims management module - Time attendance management module ## Transparent Pricing, No Hidden Fees Clear, upfront pricing for all our HR & Payroll services. What you see is what you pay. ### Initial Statutory Registration #### One-Time Setup Fee RM600 \+ disbursements Includes registration with all statutory bodies and complete documentation setup. #### What's Included - EPF (KWSP) registration - SOCSO (Perkeso) registration - EIS registration - PCB/MTD account setup - LHDN registration ### Employee Payroll Outsource #### One-Time Setup RM350 Payroll set-up fee #### Monthly Subscription RM50 Talenox monthly subscription #### Bank Charges RM10 Monthly bank charges (salary & statutory disbursement) #### Per-Employee Monthly Fee (Based on Number of Employees) Number of Employees Monthly Fee Per Employee 0 - 25 employees RM80 per employee 26 - 50 employees RM75 per employee 51 - 100 employees RM65 per employee More than 100 employees RM50 per employee **Note:** Minimum monthly fee of RM200 applies. For companies with more than 100 employees, please contact us for customized pricing. #### Example Calculation For a company with 15 employees: - One-time setup fee: RM350 - Talenox monthly subscription: RM50 - Monthly bank charges: RM10 - Per employee (15 × RM80): RM1,200 - Total monthly fee: RM1,260 ## Why Choose Our HR & Payroll Services We combine professional expertise with modern technology to deliver seamless HR and payroll management. ✅ ### Full Compliance Stay compliant with all Malaysian employment laws and statutory requirements. We handle EPF, SOCSO, EIS, and PCB submissions on time, every time. ⏰ ### Time Saving Save hours every month on payroll processing. Focus on growing your business while we handle all the administrative work and statutory submissions. 💻 ### Integrated HR Platform Access to Talenox platform with leave management, claims management, and time attendance tracking—all integrated with your payroll. 🔒 ### Secure & Accurate Bank-level security for your payroll data. Our expert team ensures accurate calculations and timely submissions to all statutory bodies. 📊 ### Comprehensive Reports Receive detailed payroll reports, bank files, and statutory reports every month. All documentation is prepared and submitted on your behalf. 🤝 ### Dedicated Support Get dedicated support from our payroll experts. We're here to answer questions, handle changes, and ensure everything runs smoothly. 💰 ### Cost Effective Transparent pricing with no hidden fees. Our tiered pricing structure means you pay less per employee as your team grows. 📱 ### Employee Self-Service Employees can access their payslips, leave balances, and claims through the Talenox platform, reducing administrative burden on your team. ## How Our HR & Payroll Services Work Getting started is simple. We handle the setup and ongoing management so you can focus on your business. 1 ### Initial Setup & Registration If you're a new company, we'll handle your statutory registration with KWSP, Perkeso, and LHDN. For payroll outsourcing, we'll set up your Talenox account, configure your payroll structure, and gather all necessary employee information. This typically takes 1-2 business days. 2 ### Monthly Payroll Processing Each month, you provide us with any updates (new hires, terminations, salary changes, leave, overtime, etc.). We process your payroll, calculate all statutory contributions, prepare payslips, and generate bank files. You'll receive a payroll report for review and approval before payday. 3 ### Submission & Distribution Once approved, we submit the payroll GIRO file to your bank, submit all statutory reports (EPF, SOCSO, EIS, PCB) to the respective authorities, and distribute payslips to employees through the Talenox platform. All statutory payments are made on time, ensuring full compliance. [Get started with HR & Payroll Services](https://wa.me/601154155962) ### These companies have chosen Foundingbird to help them start & manage their business ![Pacer](/assets/images/logos/pacer.svg) ![mida](/assets/images/logos/mida.svg) ![Tawk](/assets/images/logos/tawk.png) ![SPENMO](/assets/images/logos/spenmo.webp) ![Bayu Somerset](/assets/images/logos/bayusomsert.png) ![Chip](/assets/images/logos/chip.svg) Reviews ## What these startup founders have to say about FoundingbirdApa yang dikatakan oleh pengasas startup ini tentang Foundingbird这些初创企业创始人对Foundingbird的评价 5 stars on [TrustIndex](https://www.trustindex.io/reviews/www.foundingbird.com) out of 23 reviews ![Jordan Richards](/assets/images/jordan.png) Jordan Richards Founder & CEO at I Blow The Whistle Sdn Bhd Foundingbird has been there since day one for me. They are professional, understanding and very friendly. I have had nothing but a wonderful experience with them and highly recommend them 5 star on Google ![Donald Ng](/assets/images/donald.jpeg) Donald Ng Founder of Mida.so As a tech startup founder, I've been genuinely impressed by their tech-focused approach to company secretarial tasks in Malaysia. Their user-friendly online platform has made my business journey smoother, and their attentive team ensures I can focus on growth without any hassle on the compliance side. 5 star on Google ![Chai Chiah Leung](/assets/images/chai.png) Chai Chiah Leung Lemon Solutions Sdn Bhd Foundingbird managed to help incorporate my Sdn Bhd from start to finish within 2 working days, without any hassle at all from my end. The team was friendly to work with, and answered all questions & doubts without hesitation. 10/10 would recommend! 5 star on Google ![Shahrul Hamdan](/assets/images/shahrul.png) Shahrul Hamdan Founder at Axe Synergy Sdn Bhd Found them on Google and the professionalism displayed was great. Justine took care of my entire company incorporation process and everything was set up within 3-4 days! I love the digital concept as well, super efficient and everything is done on the cloud, so I can access my documents anytime I want. Great company and all the best, highly recommended. 5 star on Google ![Syahmi Kaberi](/assets/images/syahmi.png) Syahmi Kaberi Hijauan Wellness Sdn Bhd Foundingbird is really disrupting typical & conservative cosec, very efficient & convenient to incorp. Stay simple & go fast team! 5 star on Google ![Alexander Ivanov](/assets/images/alexander.png) Alexander Ivanov CEO at Avintec Asia Sdn Bhd Foundingbird is being run by a great team having a number of advantages that are hard to combine usually: \- Highly professional \- Responsive \- Fast with their actions \- User friendly \- Reasonably priced I feel lucky finding them and highly recommend their services. 5 star on Google ## Frequently Asked Questions About our HR & Payroll services ### Do I need the Initial Statutory Registration service? Yes, if you're a new company that hasn't registered with KWSP, Perkeso, and LHDN yet. This service is required before you can start hiring employees and processing payroll. We'll handle all the registrations and documentation setup for you. ### How quickly can I get started with payroll outsourcing? Once you sign up, we can typically have your payroll system set up within 1-2 business days. We'll need basic company information, employee details, and bank account information. If you're already registered with statutory bodies, the setup is even faster. ### What information do I need to provide for payroll processing? For each employee, we'll need: - Full name, IC number, and contact details - Employment start date and position - Basic salary and any fixed allowances - EPF contribution rate (employee and employer) - Bank account details for salary payment - Tax information (if applicable) ### Can I switch from my current payroll provider? Absolutely! We make switching easy. We'll help you export your employee data from your current system and import it into ours. We'll also coordinate with your current provider to ensure a smooth transition without any disruption to your payroll processing. ### What's included in the monthly payroll fee? The monthly fee includes: - Full Talenox subscription for every employee - Monthly payroll processing and calculations - Payroll report, bank file, and statutory reports preparation - Submission of EPF, SOCSO, EIS, and PCB reports to statutory boards - Submission of payroll GIRO file to your bank - Leave, claims, and time attendance management modules - Payslip distribution to employees ### How is the per-employee fee calculated? The per-employee fee is based on your total number of employees and follows a tiered pricing structure. For example, if you have 30 employees, you'll pay RM75 per employee (26-50 tier). The more employees you have, the lower the per-employee rate becomes. ### Is there a minimum commitment period? No, there is no minimum commitment period. You can cancel or change your services at any time. We believe in earning your business through quality service, not through contracts. However, the one-time setup fee is non-refundable. ### What if I need to add or remove employees? Adding or removing employees is easy. Just notify us, and we'll update your payroll accordingly. The monthly fee will be adjusted based on your current number of employees and the applicable tier. There are no additional fees for adding or removing employees. ### Do you handle year-end tax forms (Form EA)? Yes! We prepare Form EA for all employees after December payroll, which employees can use for their personal income tax filing. This is included in your monthly service. ### What statutory contributions do you handle? We handle all mandatory statutory contributions in Malaysia: - **EPF (KWSP):** Employee Provident Fund contributions - **SOCSO (Perkeso):** Social Security contributions - **EIS:** Employment Insurance Scheme contributions - **PCB/MTD:** Monthly Tax Deduction (Pay As You Earn) All contributions are calculated accurately and submitted on time to the respective authorities. ### How do you ensure compliance with Malaysian employment laws? Our payroll team stays up-to-date with all changes in Malaysian employment laws and statutory requirements. We use Talenox, which is fully compliant with local regulations, and our experts ensure all calculations and submissions meet the latest requirements. We also provide guidance on employment law matters when needed. ### What happens if there's a late submission or error? We take full responsibility for timely submissions and accuracy. Our team has processes in place to prevent errors, and we monitor all deadlines closely. In the rare event of an issue, we'll work immediately to resolve it and cover any penalties or additional costs that may arise from our error. ### Can employees access their payslips and statutory contribution records? Yes! Through the Talenox platform, employees can access their payslips, view their leave balances, submit claims, and see their statutory contribution history. This reduces administrative burden on your HR team and gives employees easy access to their information. ### Do you handle salary payments directly? We prepare the bank GIRO file with all salary and statutory payment instructions, but the actual payments are made from your company's bank account. You maintain full control over your funds while we handle all the administrative work and ensure timely payments. Still have questions? Get in touch with our team [WhatsApp us now](https://wa.me/601154155962) ## Ready to Streamline Your HR & Payroll? Join hundreds of companies who trust us with their HR and payroll management. Get started today and focus on growing your business. [Talk to our team](https://wa.me/601154155962) [Contact Us](/my/contact/)