Head of Company Secretary Services

Foundingbird is looking for an innovative and licensed company secretary to change how company is registered in Malaysia. πŸ‘‰ Interested? Apply now!

Bangsar South, Kuala Lumpur


Head of Company Secretary Services


RM 8000 - RM 12000

Employment Type

Full Time

Job Location

Bangsar South, Kuala Lumpur


September 2, 2020

Do you believe change is inevitable and are you willing to take a lead in driving the change that will change how company secretarial work is experienced by 1000s of entrepreneurs in Malaysia? Then keep reading...

Foundingbird is looking for a licensed company secretary who is innovative, loves to challenge existing processes to make them better, would love to work on automating tedious tasks together with the product team and is keen to build a team to grow the company to serve 1000s of customers across Malaysia.

With Foundingbird, customers can incorporate their company in 20 minutes, utilising digital signatures, eKYC and automated document generation. After incorporation, customers can utilise the Foundingbird app to stay on top of their company through automated reminders, integrated accounting & payroll, board resolution signing in the app and access over 30 deals to useful products that will help them to grow their business.

In this role you will be:

  • Serving as the named secretary to companies incorporated through Foundingbird
  • Ensuring companies are compliant with the latest regulations per the companies act 2016
  • Working together with the product team & customer operations team to streamline processes, automate mundane tasks and provide an amazing customer experience to entrepreneurs.
  • Building a highly efficient company secretary team together with the Founder once growth requires.
  • Suggesting & advising clients on their best options
  • Advising & working together with the founder / CEO on gaps you see in the company secretary process and identifying opportunities to automate.
  • Work together with the customer relations team to support companies throughout their lifecycles and ensure they remain in compliance.

You will not be:

  • A named secretary to listed companies. We only serve Sdn Bhd's.
  • Visiting every client at their office or welcoming each client in our office, we are a digital company secretary and perform KYC & AML checks using automated systems.
  • Doing tons of paperwork, our goal is to automate as much as possible. Though we can't (unfortunately) automate CTCs...

We're looking for someone that:

  • Has roughly 5-7 years experience in the Corporate Secretary industry (preferably in a management company)
  • Holds a valid practicing license or can easily obtain one again.
  • Is keen to grow a company together, equity is an option.
  • Is highly proficient in English & Bahasa, both written & verbally. (Chinese proficiency is appreciated)
  • Is willing to challenge "how things are done" and explore new ways of handling company secretarial matters within legal guidelines.

What do we offer?

We will discuss the right remuneration for the right candidate on a case-by-case basis, but you can expect:

  • A competitive salary
  • Equity in the firm as Partner (Upon passing probation & as bonus for performance)
  • Benefits as listed below


What about the benefits?

We do not only change how the company secretary industry work, but also the traditional working culture of employees.


Unlimited paid time off

Yes, that's right! We won't keep track of your vacation days*. You need 20 days a year? maybe 30 days a year? You want to see Japan for 2/3 weeks? No worries. Discuss it with your team, delegate responsibly and enjoy your time off.


EPF, SOSCO, EIS. That stuff.

We help you get up and running by incorporating your business for you making sure everything is in compliance with the Companies Act 2016.


Transport or Parking Allowance

We cover up to RM150 per month for parking at the office or public transport. And finding parking here is actually easy, a rare luxury in Malaysia nowadays.


Working remotely?Β That's cool!

After your probation period, it's completely fine to discuss when you want to work from home or want to work from the beach in Bali. We do the same and maybe we even make it a small team trip! Obviously, we'd enjoy your presence in the office too, so consider remote work as a bonus, not the norm.


Yearly team retreats

Travel to a nice resort with your team or go do something active in the mountains! We will get all of the team together and have fun and connect with each other for a couple of days.


Free books, courses & workshops

Would you like to get a particular book, follow a certain workshop or course to enhance your skills on the job? No worries, we've got you covered for reasonable requests.

Open Positions at Foundingbird

Not sure if any of these positions are for you? Or you want to work with us, but none of the positions are a fit for you? No worries, just send us a message on whatsapp and we will discuss the possibilities. Easy as that.

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