Company Secretary Assistant

Foundingbird is looking for an innovative and energetic company secretary to change how company is registered in Malaysia. πŸ‘‰ Interested? Apply now!

Taman Danau Desa, Kuala Lumpur


Company Secretary Assistant


RM 1800 - RM 2300

Employment Type

Full Time

Job Location

Taman Danau Desa, Kuala Lumpur


September 2, 2020

The Ideal Corporate Secretary role for those who are willing to challenge β€œHow things are done”, tech savvy and keen to build a successful business together.

In this role as Company Secretary Assistant; you'll help reshape the corporate administration landscape in Malaysia! Endless paperwork? Silly processes? Making errands? Let's put an end to it. We can do better!

Join a team of engineers, designers, and entrepreneurs to reshape how Malaysian companies are incorporated, how their bookkeeping is done and their payroll managed. Completely digitizing the process and helping entrepreneurs to focus on their business, rather than having them print, sign and scan 100s of documents. We will make incorporating with us an absolute no brainer and you'll have fun doing it! πŸŽ‰ (well, we hope). Want a challenge reshaping an industry? Think company secretaries are 'stuck in their ways and want to change that? Saving entrepreneurs money, time and make everyone win in the process? This is your chance. πŸ™‹β™€οΈ

  • Assist clients with incorporating their company, changing particulars or opening bank accounts.
  • Ensure companies are compliant with the latest regulations per the companies act 2016.
  • Updating registries, proofreading documents and getting them in order
  • Help design the processes for a digital company secretary platform.
  • Follow-up with clients to ensure they're up to date with their filing deadlines.
  • Work with our Customer Experience manager, founders, lawyers, designers & developers to enhance the Corporate Secretary and business administration processes from A-Z.
  • Transfer in existing companies to Foundingbird and establish our firm as their corporate secretary. However, let's discuss the role in person in more detail. You will understand what the role entails once we've had a chat about what we're trying to achieve.
  • Assist customers in the electronic KYC & verification procedure
  • Manage the electronic signature procedures for customers to sign resolutions, forms and more.

What we hope you bring to the team:

  • A team spirit and the ability to work unattended
  • Quick to resolve problems a customer might face using our systems
  • A quick and meticulous work ethic with attention to detail
  • Professional level English language skills
  • Bonus: Prior experience as a CoSec assistant



What about the benefits?

We do not only change how the company secretary industry work, but also the traditional working culture of employees.


Unlimited paid time off

Yes, that's right! We won't keep track of your vacation days*. You need 20 days a year? maybe 30 days a year? You want to see Japan for 2/3 weeks? No worries. Discuss it with your team, delegate responsibly and enjoy your time off.


EPF, SOSCO, EIS. That stuff.

We help you get up and running by incorporating your business for you making sure everything is in compliance with the Companies Act 2016.


Transport or Parking Allowance

We cover up to RM150 per month for parking at the office or public transport. And finding parking here is actually easy, a rare luxury in Malaysia nowadays.


Working remotely?Β That's cool!

After your probation period, it's completely fine to discuss when you want to work from home or want to work from the beach in Bali. We do the same and maybe we even make it a small team trip! Obviously, we'd enjoy your presence in the office too, so consider remote work as a bonus, not the norm.


Yearly team retreats

Travel to a nice resort with your team or go do something active in the mountains! We will get all of the team together and have fun and connect with each other for a couple of days.


Free books, courses & workshops

Would you like to get a particular book, follow a certain workshop or course to enhance your skills on the job? No worries, we've got you covered for reasonable requests.

Open Positions at Foundingbird

Not sure if any of these positions are for you? Or you want to work with us, but none of the positions are a fit for you? No worries, just send us a message on whatsapp and we will discuss the possibilities. Easy as that.

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